Approval Stickers and Decals

19VAC30-70-50. Approval stickers and decals.

A. If the vehicle meets all inspection requirements, the inspection sticker receipt shall be

legibly filled out in its entirety with a black ball point pen and signed by the certified safety

inspector making the inspection. Automated MVIP stations are required to have the certified

safety inspector performing the inspection enter the receipt information via the MVIP system.

The inspection fee (if no charge then indicate N/A), the cost of the repairs relating to the

inspection and the complete vehicle identification number (VIN), tag number or car dealer name

if a dealer tag is attached, mileage, year, make, ·and model must be filled out on the receipt. A

circle to indicate which wheels were pulled to check the brakes, and an individual mark shall be

made in each equipment block of the approval receipt that was pertinent to the inspection

(straight or zig-zag lines are not acceptable).

The inspection sticker is not valid unless the rear portion is completed with the vehicle make,

year built, license plate number (dealer name if a dealer tag is displayed), body type, and the

complete vehicle identification number (VIN). The VIN should be entered using indelible ink.


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B. Approval stickers and decals shall be issued according to the following schedule:

ANNUAL PROGRAM

Vehicles inspected in January are issued stickers bearing the Number “1”
Vehicles inspected in February are issued stickers bearing the Number “2”
Vehicles inspected in March are issued stickers bearing the Number “3”
Vehicles inspected in April are issued stickers bearing the Number “4”
Vehicles inspected in May are issued stickers bearing the Number “5”
Vehicles inspected in June are issued stickers bearing the Number “6”
Vehicles inspected in July are issued stickers bearing the Number “7”
Vehicles inspected in August are issued stickers bearing the Number “8”
Vehicles inspected in September are issued stickers bearing the Number “9”
Vehicles inspected in October are issued stickers bearing the Number “1O”
Vehicles inspected in November are issued stickers bearing the Number “11”
Vehicles inspected in December are issued stickers bearing the Number “12”

All February annual inspection stickers for trailer and motorcycle decals (#2) due to expire at

midnight, February 28 automatically will be valid through midnight February 29 each leap year.

C. The numeral decal indicating the month of expiration shall be inserted in the box

identified as month and the numeral decal indicating the year of expiration shall be inserted in

the box identified as year of the approval sticker and the trailer or motorcycle decal. Extreme

care should be used by inspectors in applying these inserts. On all windshields, except school

buses, the sticker is to be placed at the bottom of the windshield so that the inside or left edge

of the sticker is one inch to the right of the vertical center of the windshield when looking through

the windshield from inside the vehicle. (If the vehicle is normally operated from the right side,

the sticker must be placed one inch to the left of the vertical center of the windshield.)

On passenger vehicles not equipped with a windshield, the sticker shall be placed on or

under the dash and protected in some manner from the weather.

The approval sticker on official yellow school buses is to be placed at the bottom and in the

right corner of the windshield when looking through the windshield from inside the vehicle.

EXCEPTIONS: The approval sticker shall be placed one inch to the right of the vertical

center of the windshield when looking through the windshield from the inside on all new flat-face

cowl yellow school buses. On vehicles equipped with heating and grid elements on the inside of

the windshield, the sticker shall be placed one inch above the top of the grid element and the

inside left edge of the sticker shall be one inch to the right of the vertical center when looking

through the windshield from the inside.

Stickers or decals used by counties, cities and towns in lieu of license plates affixed

adjacent to the old approval sticker and which are affixed in the location where the new approval

sticker is required to be placed will not be removed. In these cases, the approval sticker will be

placed as close to one inch to the right of the vertical center of the windshield as it can be

placed without removing or overlapping the county, city or town decal.

D. The Code of Virginia requires that the inspection sticker be displayed on the windshield

or at other designated places at all times. The inspection sticker cannot be transferred from one

vehicle to another.


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EXCEPTION: If the windshield in a vehicle is replaced, a valid sticker may be removed from

the old windshield and placed on the new windshield.

E. The decal issued to a motorcycle shall be affixed to the left side of the cycle where it will

be most visible after mounting. The decal may be placed on a plate on the left side where it will

be most visible and securely fastened to the motorcycle for the purpose of displaying the decal.

F. Trailer decals will be issued to all trailers and semitrailers required to be inspected. (No

boat, utility, or travel trailer that is not equipped with brakes shall be required to be inspected.)

G. All trailers must display a trailer decal on that particular vehicle. These decals are to be

placed on the left side of the trailer near the front corner. The decal must be affixed to the trailer

body or frame. In those instances where a metal back container with a removable transparent

cover has been permanently affixed to the trailer body, the decal may be glued to it. The

container must be permanently mounted in such a manner that the decal must be destroyed to

remove it.

H. In all other cases involving unusually designed trailers such as pole trailers, the safety

inspector is to exercise his own good judgment in placing the decal at a point where it will be as

prominent as possible and visible for examination from the left side.

I. Motorcycles have a separate decal that is orange and issued with the prefix M. Trailers

have a separate decal that is blue and issued with the prefix T. The trailer and motorcycle

receipts are completed in the same manner as other inspection receipts.

J. Appointed stations will keep sufficient inspection supplies on hand to meet their needs.

Requests for additional supplies may be made to the Safety Division by telephone, in writing or

via e-mail. Automated stations shall order all supplies via the MVIP system. Requests for

supplies that are to be picked up at the Safety Division Headquarters must be made at least 24

hours prior to pick up. If email is used, the subject line should include the station number and

station name. If written request is preferred or if there is a need to return inspection receipts to

the Safety Division via United States Postal Service, then it shall be addressed to: Safety

Division, Department of State Police, P.O. Box 85607, Richmond, VA 23285-5607.

  • 1. Do not make requests for stickers on inventory forms or slips of paper enclosed with returned supplies.
  • 2. Packing slips mailed with inspection supplies will be kept on file at the station for at least 24 months.

K. All unused center inserts used to indicate the month that a sticker or decal expires, in

possession of the inspection station at the end of each month, shall be retained by the

inspection station, properly safeguarded, and used in the inspection of vehicles for that

particular month in the following year or be disposed of as directed by the Department of State

Police.

All inspection supplies that are voided, damaged, disfigured or become unserviceable in any

manner, will be returned to the Safety Division. New replacement supplies will be issued to the

station. Expired stickers will be picked up by the station’s supervising trooper.

L. The white receipts for all approval stickers including trailer/motorcycle stickers and pink

copies for rejection stickers will be removed from the sticker books and placed in numerical

order for submission to the Safety Division by the fifth of the month following the month of

inspection. (Staples or tape are not to be used to secure these receipts.) All voided


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approval/rejection stickers and decals, along with the white and pink receipts, shall be marked

void and returned to the Safety Division. The yellow receipt shall also be marked void and

retained in the book.

M. The receipt for the approval sticker, to include MVIP system approval and rejection

printed copies, shall be given to the owner or operator of the vehicle.

N. All yellow receipt copies of approval stickers and decals will be retained in the books and

shall be kept on file at the station for at least 24 months. They may be inspected by any lawenforcement

officer during normal business hours.

O. Safety Division troopers may replace inspection stickers that have separated from the

windshield of motor vehicles and become lost or damaged without conducting an inspection of

the safety components of the vehicle. Such replacement of inspection stickers shall be made

only in accordance with the following provisions:

  • 1. A vehicle owner or operator complaining of the loss or damage to the inspection sticker on the windshield of their vehicle due to separation of the sticker from the windshield shall be directed to the nearest Safety Division Area Office or Safety Division trooper.
  • 2. Safety Division troopers, upon receipt of a complaint from a vehicle owner or operator that their inspection sticker has been stolen, lost or become damaged due to separation from the windshield, will make arrangements to meet the person to effect the replacement of the sticker. A vehicle owner or operator alleging theft of the inspection sticker will furnish proof to the Safety Division trooper that such theft has been reported to the proper law-enforcement authority.
  • 3. The vehicle owner or operator must produce the original safety inspection approval sticker receipt indicating a valid approval inspection sticker was issued to the vehicle within the past 11 months. (The vehicle must be reinspected if the expiration of the original inspection sticker is in the month the request is being made.)
  • 4. The Safety Division trooper will verify by the inspection receipt that the vehicle was issued an approval inspection sticker within the past 11 months and will then issue a replacement inspection sticker to the vehicle. If any obvious equipment defects are detected during the replacement process, the vehicle will not be issued a replacement approval sticker.
  • 5. The Safety Division trooper will complete the inspection sticker receipt for the approval sticker from information contained on the original receipt. The date the replacement sticker is issued will be used in the date space. In the space for Inspection Related Charges, the trooper will insert the word “REPLACEMENT” and the sticker number from the original inspection receipt.
  • 6. The Safety Division trooper will sign the receipt vertically in the O.K. column in the “Equipment Inspected” blocks. These blocks will not otherwise be completed.
  • 7. The Safety Division trooper shall place month and year inserts on the inspection sticker to reflect the expiration as shown on the original approval inspection sticker and place the inspection sticker on the windshield in accordance with the requirements of subsection C of this section.

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  • 8. The Safety Division trooper will enter the replacement information into the MVIP system.

P. New vehicle safety inspections.

  • 1. Section 46.2-1158.01 of the Code of Virginia allows an employee who customarily performs the inspection requirement of a manufacturer or distributor of new motor vehicles to place an inspection sticker furnished by the Department of State Police on the vehicle once it has met the requirements of that manufacturer or distributor. This employee does not have to be a certified safety inspector.
  • 2. With the addition of other personnel using Department of State Police inspection supplies, a system shall be developed at each inspection station to afford accountability of all supplies. The system shall include proper safeguards to prevent the loss of supplies through carelessness, neglect, theft, or unauthorized use.
  • 3. Inspection stations shall not mix annual state inspections with predelivery inspections (PDI) in the same book of inspection stickers.
  • 4. All employees shall be reminded that anyone who performs inspections, whether it be for the annual inspection or the PDI inspection, is subject to criminal prosecution if inspection supplies are used illegally or used in some other unauthorized way.
  • 5. Station management and licensed safety inspectors are subject to administrative sanctions for any misuse of inspection supplies.
  • 6. The inspection receipts shall be completed as usual with the following exceptions: On the “inspector” line, the initials “POI” (for predelivery inspection) and the printed employee’s name performing the inspection shall be entered. On the “inspector’s license number” line, the letters “NIA” shall be entered. In the equipment inspected section, the words “New Vehicle” shall be entered in the “adjust” column. The PDI employee performing the inspection shall sign his name in the “O.K.” column.